NOTICE: ANNUAL GENERAL MEETING, WEDNESDAY, 4 NOVEMBER 2015

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Frank McLaren
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NOTICE: ANNUAL GENERAL MEETING, WEDNESDAY, 4 NOVEMBER 2015

Unread post by Frank McLaren »

The 40th Annual General Meeting of Fife Athletic Club will take place on WEDNESDAY, 4 NOVEMBER 2015 at 7.30 pm at the Howe of Fife RFC, Provost Wynd, Cupar KY15 5HE, to which all club members are invited.

AGENDA:

(a) apologies
(b) receive and adopt the annual report
(c) receive and adopt the Accounts and auditor’s report
(d) elect:
(i) the President
(ii) the Vice-President
(iii) the Secretary
(iv) the Treasurer
(v) at least 3 but not more that 5 other (Ordinary) Board members
(e) appoint auditors to audit the books of the club
(f) consider and decide upon all resolutions and proposed amendments to the articles
(g) decide the annual membership fees
(h) consider any other competent business

Frank McLaren
Secretary
Last edited by Frank McLaren on Tue Oct 27, 2015 6:46 pm, edited 1 time in total.
Frank McLaren
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Re: NOTICE: ANNUAL GENERAL MEETING, WEDNESDAY, 4 NOVEMBER 2015

Unread post by Frank McLaren »

The following nominations for membership of the Board have been intimated:

PRESIDENT - Graham Kirby
VICE-PRESIDENT - Lesley Thirkell
SECRETARY - Frank McLaren
CO-TREASURERS - Ron McGill and Alan McLeod
BOARD MEMBER - Gary Barker
BOARD MEMBER - John Keenlyside
BOARD MEMBER - Ron Morrison
BOARD MEMBER - Roger Rees

Any other nominations must be received by myself by Wednesday, 28 October 2015.

Frank McLaren
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Frank McLaren
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Re: NOTICE: ANNUAL GENERAL MEETING, WEDNESDAY, 4 NOVEMBER 2015

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Reminder: any resolutions to be proposed at the AGM must be given in writing to myself by 20 October 2015, per section 32 of the Articles of Association.

Frank McLaren
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Frank McLaren
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Re: NOTICE: ANNUAL GENERAL MEETING, WEDNESDAY, 4 NOVEMBER 2015

Unread post by Frank McLaren »

The following resolution has been received and will be considered at the AGM:-

Resolution. "That the club appoint to the General Committee a member responsible for Club Publicity."

Per paragraph 32, section 2, of the Articles of Association:

"A resolution to be proposed at an AGM may be amended if notice of the proposed amendment is given to the club secretary in writing by a person entitled to vote at the general meeting at which it is to be proposed not less than one week before the meeting is to take place."

Frank McLaren
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Re: NOTICE: ANNUAL GENERAL MEETING, WEDNESDAY, 4 NOVEMBER 2015

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Draft minutes of the 2014 AGM have been posted to the members-only forum.
Frank McLaren
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Re: NOTICE: ANNUAL GENERAL MEETING, WEDNESDAY, 4 NOVEMBER 2015

Unread post by Frank McLaren »

The proposed amendments to the Articles of Association have been tabled for approval at the AGM:-

Section 1 Defined Terms
"charitable object" means a charitable purpose under section 7 of the Charities and Trustees Investment (Scotland) Act 2005 which is also regarded as a charitable purpose in relation to the application of the Taxes Act.
"charity" means a body on the Scottish Charities Register which is also regarded as a charity in relation to the application of the Taxes Act.

Section 3 Objects
For the avoidance of doubt the income and property of the club shall be applied solely towards promoting the Club's charitable objects.

Section 32. Resolutions
(1) Resolutions and amendments to the articles to be proposed at an AGM must be given in writing to
the club secretary within two weeks of notice of the meeting being given.

Section 33. Annual General Meeting (AGM)
delete para. 5.

Section 36 Finance
(3) Deletion of the word "audited"; adding - "The accounts will be subject to external scrutiny in line with the relevent requirements of legislation."

Section 38 Dissolution
(2) delete "excepting ring-fenced funds which will be first offered back to their originator".

Frank McLaren
Secretary
Last edited by Frank McLaren on Tue Nov 03, 2015 6:16 pm, edited 1 time in total.
Frank McLaren
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Re: NOTICE: ANNUAL GENERAL MEETING, WEDNESDAY, 4 NOVEMBER 2015

Unread post by Frank McLaren »

On 28 October 2015 the following amendment to the wording of the resolution was agreed with the proposer. The resolution now reads:

"That the club appoint a member responsible for Club Publicity"

Frank McLaren
Secretary
Fife Athletic Club
Frank McLaren
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Re: NOTICE: ANNUAL GENERAL MEETING, WEDNESDAY, 4 NOVEMBER 2015

Unread post by Frank McLaren »

The proposed auditors for the current financial year are Henderson Loggie Financial Services Limited, 20 Greenmarket, Dundee DD1 4QB.

There are no changes proposed to the membership fees.

Frank McLaren
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Fife Athletic Club
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Re: NOTICE: ANNUAL GENERAL MEETING, WEDNESDAY, 4 NOVEMBER 2015

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2014-15 accounts have been posted to members-only forum.
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Re: NOTICE: ANNUAL GENERAL MEETING, WEDNESDAY, 4 NOVEMBER 2015

Unread post by Fife AC Admin »

The new committee was elected unopposed. Very many thanks to Gary for all his work as President over the last two years.
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